An important but often overlooked aspect of HLC maintenance is adding End Dates to all assignments, which can also help administrators ensure only relevant/timely assignments appear on employees’ To-Do Lists.
To help organizations meet this maintenance recommendation, on January 29:
- End Dates Will Be Required: The Assignment End Date field will be updated from optional to required.
- End Dates Must Be Within 5 Years: The End Date field will not allow you to populate a date that is more than 5 years in the future. This will apply when creating a new assignment or editing an existing assignment.
- Non-Compliant Assignments Auto-Updated: HealthStream will add an End Date of December 31, 2030, to any assignments that 1) do not have an End Date or 2) have an End Date that is more than 5 years in the future.
Key Points & Recommendations
- These changes apply to Individual, Group, One-Time, Recurring, and Certification-Based Assignments (CBAs).
- The only exceptions to these changes are assignments related to the HealthStream Performance (HPC) or Competency Centers (HCC), Learning Plans, and Interval Plans.
- Administrators are highly encouraged to always include a Grace Period for assignment completions – Ex: You may set your Due Date as 11/30/2025 and your End Date as 11/30/2026, allowing a Grace Period of 365 days.
- To proactively identify assignments without an End Date or End Dates significantly in the future:
- Click “Manage Group Assignments” on the Education tab and then use the “End Date Range” or “No End Date” checkbox.
- Run the Assignment Structure report, leveraging the “End Date Range” or “No End Date” checkbox. Be sure to export to Excel or CSV for additional data columns!
- Run the Learning Assignment Summary report, keeping the default selection of “Future or No End Date” in place. Be sure to export to Excel or CSV for additional data columns!
- Please refer to Help as needed and remember that at 12:00 AM Eastern Time on the End Date:
- Any learning item not yet accessed will be removed from the To-Do List.
- Any learning item in which the student has enrolled will become Elective Learning.
- Students that have not completed the assignment will display as Delinquent on applicable reports.
- By default, administrators will not see Ended Assignments on the student’s Assignments page (review here); however, you can update the Status filter to view All Statuses or Ended Assignments Only.
